G Suite vs. Office 365: Which is better Office Suite?

G Suite and Office 365 have much in common. Both are subscription-based, charging businesses per-person fees every month, in varying tiers, depending on the capabilities their customers are looking for. Although G Suite is web-based, it has the capability to work offline as well. And while Office 365 is based on installed desktop software, it also provides (less powerful) web-based versions of its applications.

The suites also offer the same basic core applications. Each has word processing, spreadsheet, presentation, email, calendar and contacts programs, along with videoconferencing, messaging and note-taking software. Each has cloud storage associated with it. But those individual applications are quite different from one suite to the other, as are the management tools for taking care of them in a business environment. And both suites offer scads of additional tools as well. So it can be exceedingly difficult to decide which suite is better for your business.

That’s where this piece comes in. We offer a detailed look at every aspect of the office suites, from an application-by-application comparison to how well each suite handles collaboration, how well their apps integrate, their pricing and support and more. Our focus here is on how the suites work for businesses, rather than individual use.

Pricing: G Suite and Office 365 subscriptions compared


Google Suite comes in three versions: Basic, Business and Enterprise. Basic, at $6 per user per month, comes with the full suite of applications and 30GB of storage. (Nonprofits can use G Suite Basic free of charge.) At $12 per user per month, the Business plan includes all that, plus unlimited storage and archiving, enterprise search capabilities, additional administrative tools, and a low-code application environment. And Enterprise at $25 per user per month includes all of what the Business version offers, plus even more administrative controls.

Microsoft Office 365 pricing options for business

Office 365 business subscriptions are more complicated and range from $5 per user per month for the most basic version, Office 365 Business Essentials, to $35 per user per month for Office 365 E5, the most feature-packed version for enterprises. The table below outlines what you get with each version. The three “Business” plans on the left are for small businesses with up to 300 employees; the four on the right are meant for larger organizations.


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Google Apps Or Office 365.

These are companies that ditched Microsoft Office and/or Office 365 for Google's Apps for Work.

Although it looks like Microsoft Office 365 has been sprinting ahead of Google Apps these days, Google has been slowly creating an army of converts.

Business Insider spoke to one such director of IT, PopSugar's Bjorn Pave who moved the company's nearly 500 employees to Google Apps for Work in late 2013.

Pave took the job as PopSugar's director of IT in early 2013, after a long career managing Microsoft software, including Office, Outlook and Exchange, for various other companies.

When he arrived, PopSugar, which operates a network of news and entertainment websites, had been using a combination of old-fashioned installed Microsoft Office software, and the Office 365 cloud for email.
Going Rogue

But the company's LA production team had gone rogue and signed up for Google Apps. They needed real-time documents to help them manage their film shoots and other schedules. With Google Apps, multiple people could be in the same document at the same time and changes would show up on everyone's phones as they were typed. No syncing, no attachments, no delays.

PopSugar's cofounder husband and wife team (CEO Brian Sugar, editor and chief Lisa Sugar) wanted the whole company to switch to Google.

But Pave knew that canceling that Microsoft contract early would be "very costly," in fines, he told us. So before he switched, the IT department did a shoot-out with Office 365 and Google Apps f0r Work.

Google won.